Policies and Guidelines

Weather Policy

We play an outdoor sport and are subject to elements that are out of the tournaments control. The majority of tournament expenses are paid prior to the event. As such, in the event of inclement weather and full games are missed, there may be a portion of your fee refunded or credited towards the following years. We will NOT refund or credit for portion of games being missed.

Refund Policy

ALL fees are non-refundable.

Lacrosse Events

ALL participants MUST be US Lacrosse Members in order to participate in the tournament. Athletes must provide your US Lacrosse membership numbers as well as expiration date when they complete their waiver. If they are not currently a member, please visit this site to sign up, as well as receive information on potential benefits.

Field Hockey Events

ALL participants MUST be US Field Hockey Members in order to participate in the tournament. Athletes must provide your US Field Hockey membership numbers as well as expiration date when they complete their waiver. If they are not currently a member, please visit this site to sign up, as well as receive information on potential benefits.

Lacrosse Hotel Policy

UESM requires all outdoor events to use HBC Event Services for all overnight accommodations. These are STAY TO PLAY tournaments. All non-commuting teams participating in the tournament MUST (as a condition of acceptance) make all hotel accommodations using HBC. HBC provides an easy way for you to book rooms with our partnered hotels at the best rates. These rates are lower than the hotel’s best available rate. HBC Event Services guarantees that if the tournament is cancelled due to weather, you will not be charged for any cancellation penalties that you may otherwise have been subject to if you made your reservation elsewhere. This guarantee does not include hotel reservations made after the hotel cut off dates. Please do NOT call the hotels directly. Please see the individual events for hotel selection and further details as they pertain to the individual events.

If you have any questions, please contact:

HBC Event Services
505-346-0522
support@hbceventservices.com
Monday- Friday 8am-5pm MST

Baseball & Softball Hotel Policy

UESM requires all events to use Sarec Sports Travel for all overnight accommodations. These are STAY TO PLAY tournaments. All non-commuting teams participating in the tournament MUST (as a condition of acceptance) make all hotel accommodations using Sarec Sports Travel. Sarec Sports Travel provides an easy way for you to book rooms with our partnered hotels at the best rates. These rates are lower than the hotel’s best available rate. Sarec Sports Travel guarantees that if the tournament is cancelled due to weather, you will not be charged for any cancellation penalties that you may otherwise have been subject to if you made your reservation elsewhere. This guarantee does not include hotel reservations made after the hotel cut off dates. Please do NOT call the hotels directly. Please see the individual events for hotel selection and further details as they pertain to the individual events.

**There will be a $250.00 monetary penalty if a team books around**